Case study Business of trust role of public notary

A public notary is a professional who witnesses and attests to parties’ signatures on documents. Notaries are also responsible for verifying the signatories’ identity and ensuring they understand the paper’s contents. In some cases, public notaries may also be responsible for administering oaths or affirmations.

The role of the public notary has been historically important in facilitating transactions and maintaining trust between parties. In recent years, however, electronic signatures and other technological advances have called into question the need for notarization in many situations.

Still, in some instances, a public notary is required by law. It also ensures the validity of a contract or other document. For example, real estate transactions, wills, and trusts often require the services of a notary.

Given the importance of trust in business dealings, the role of public notaries is likely to remain relevant even in an increasingly digital world.


The role of the public notary has its roots in ancient Rome. The Roman Republic established the position of tabellio, or scribe, to record. It also witnesses legal transactions. The English common law system later adopted this practice.

Each state has laws governing the requirements for becoming a public notary in the United States. In general, however, one must be at least 18 years old, have no criminal record, and pass a written exam.

The state government typically appoints notaries, and their term of office is generally four years. Some states require notaries to purchase a surety bond, which protects parties if the notary commits fraud or malfeasance.

 Notaries can compensate for their services through fees charged to the parties or commissions paid by the state. In some places, they may use both methods.

Notarization Process:

The notarization begins when the notary witnesses the signing of a document by the party or parties involved. The notary then affixes his or her official seal to the paper, proving that the signature(s) on the document is genuine.

The notary can administer an oath or affirmation to the signatory. It also depends on the type of document that is notarized. For example, an affidavit—a sworn statement made in writing—requires the signer to take an oath before a notary that the contents of the affidavit are true to the best of his or her knowledge.

Once the notarization process is complete, the document becomes a public record. This process can use as evidence in court if necessary.

Benefits of Notarization:

Notarization provides several benefits for both parties to a transaction. First, it helps to ensure that the document is authentic and has not been tampered with. Second, it proves that the signatories are who they say they are and understand the document’s contents.

Notarization can also help to prevent fraud and other crimes. For example, notarizing a deed can help ensure that the owner’s property in question can sign the deed. Notarizing a will can help ensure the intended wishes of the deceased.

Finally, notarization can save time and money by avoiding disputes down the road. If there is ever any question about the validity of a document, having a notary’s seal can be crucial in demonstrating its authenticity.

In conclusion, the role of public notaries is likely to remain relevant even in an increasingly digital world. Notarization provides many benefits for both parties to a transaction and can help ensure a document’s authenticity.

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