Boost Productivity: 5 Employee Tracking Software Benefits
1) Why is it necessary for companies to boost employee productivity and accountability?
Companies invest a lot of time, money, and resources in running their operations. A crucial part of this is to recruit, train, and maintain a workforce that is talented, efficient, and productive.
However, it isn’t a plain vanilla word. Therefore, not all employees are as responsible and productive at their tasks as they should be. As a result, it becomes imperative for companies to track such employees so that there is a defined benchmark to measure their performance against (productivity, effort, results, deliverables, etc.). This is where employee tracking software is most handy.
This software helps in employee tracking and ensures employees aren’t wasting their time or spending too much time on tasks they shouldn’t be doing. Conversely, it guides – and, monitors – the employees into spending their working hours in areas that improve their productivity and boost their engagement levels. Overall analysis, broken down by segments (e.g. tasks, deliverables, training, results), provides company management with a comprehensive view of how employees are spending their work hours.
This blog will focus on how employee tracking software helps companies to boost employee productivity and accountability.
1) Identify key performance gaps and areas for improvement
All employees need guidance and direction in some way to stay the course. Some, like the company superstars, need less. Some others require more.
An important practice here is to identify your employee’s job deliverables vs. their skill sets vs. their motivations. For employees to be productive, they must be assigned tasks that interest them. The first step, therefore, is for the software to identify gaps in the above analysis, and solve it for the best possible re-alignment.
~~~ Boost Employee Productivity ~~~
Detailed data-analytics provide deep insight about employee productivity. This includes personal challenges (e.g. health issues) that they be dealing with.
Similarly, since employees are aware of computer monitoring software, their attention will be where it should be.
For example, once employees are re-aligned or receive the required training to improve their performance, you have set them up for higher productivity. The software provides individual as well as cluster analytics on all employees. This shows how they are progressing, and any further improvements required (etc.).
An important outcome – benefit, really – of this exercise is that it forges a bond of trust between employees and their managers by identifying areas for improvement and the actions required to achieve those improvements.
2) Provide employees with metrics
It is equally important to provide employees with regular feedback so that they can see their path to progress or, the continued shortfalls. As a result, they can take responsibility for accepting their improvement needs. This helps in making them more accountable and responsible.
Reports, cluster analysis, productive/ unproductive tasks, performance before and after receiving training, time is taken (etc.) are the “cold, hard metrics” that show a mirror to the employees. This is the path toward maximizing employee productivity.
Remember, such reports and metrics aren’t only for those employees that have productivity gaps but also for those that are delivering per expectation or higher. These top employees can be guided toward further improvement, with their examples used to motivate others.
3) Provide employees with enough room; remove intrusive micro-management
Well, even though monitoring employees for productivity and efficiency is an important system that provides employers with the requisite checks-n-balances, care must be taken not to suffocate your employees. After all, no one wants to work in an atmosphere where there is constant micro-management, interference, and a sense of “being watched all the time”. Remember, the system is to help employees in becoming more productive, not to crucify them.
Modern employee tracking software monitors worker performance without requiring complicated programs or regulations, or without seeming like an intrusive monitoring device!
~~~ Managing WFH & Remote Teams ~~~
Modern workforces aren’t as homogenous as they used to be. Work-from-home, remote teams, hybrid-teams, global teams…it’s all there! And, monitoring them is definitely a challenge.
Employee Management Software helps you track your employees via daily reports, activity trackers, hours clocked, and screenshots. This also helps in payroll calculations.
Viewing employee performance in real-time, guiding employees about changes (improvements) that need to be made, or to further enhancing things they are already doing well (etc.) are some examples of how the software can aid employees in improving productivity.
Yes, what the software does do is remove potential distractions from their workplace, notifications, email, and workflows. This not only ensures that employees can work on their deliverables with no distractions but also provides employees with peace of mind. Ultimately, this helps companies to support employees in getting more done.
4) Match tasks with employee skills and interests
Productivity is a direct result of engaged employees. When you hire employees for roles, be sure to do a careful analysis of the job requirement vs. the skills required to meet those requirements. After all, is said and done, this is the most important source of productivity.
Job satisfaction in meeting responsibilities, and having ample resources to deliver on expectations are all critical for success. This creates happy employees, and in turn, boosts productivity.
The software provides insight into productivity killers as well as tasks that employees find interesting. Importantly, be sure to reward your employees when they meet their deliverables successfully and on time.
5) Monitor employee attendance and punctuality
Well, in addition to all the techniques and methods mentioned above, your employees must be present to perform their duties, right?
Punctuality, regularity, and hours on the job are basic conditions for productivity. Especially, in jobs like production, manufacturing, and construction (etc.).
An employee tracking software will monitor attendance and frequency as an indicator of how much time an employee has devoted to his job over a period of time. For example, if an employee has been assigned refresher training that needs him to attend weekend classes but he is absent most times, then it is likely that his performance wouldn’t have improved.
Conclusion: Employee productivity and accountability are key to an efficient and sustainable organization. Using modern employee tracking software toward achieving this is an important tool.
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